HR Software Comparison

Prepared for Rang Manch Fashion Pvt. Ltd. — 270 Employees, Jalandhar

Pricing verified June 2026 · All amounts in INR excl. 18% GST
Monthly Subscription
₹30 / employee / month
270 employees → ₹8,100/month
Annual cost: ₹97,200/year
+ ₹40,000 one-time implementation
+ ₹10,000 server setup (waived)
⭐ Best Value
Basic Plan (Billed Annually)
₹69 / employee / month
270 employees → ₹18,630/month
Annual cost: ₹2,23,560/year
+ Nominal one-time setup fee
✓ Volume discount for 100+ employees — ask for quote (~₹25–35/emp)
Growth Plan (Attendance + Shifts)
₹4,495 / month base
Base (50 emp) + ₹85 × 220 = ₹23,195/month
Annual cost: ₹2,78,340/year
✓ No implementation fee
✓ No lock-in / cancel anytime
⚠️ sumHR Pricing Note: Published rate is ₹69/user/month (billed annually). However, sumHR offers volume discounts for 100+ employees. For 270 employees you can negotiate to approx. ₹25–40/emp/month — making it cheaper than Spine. Always ask for a custom quote.
Feature-by-Feature Comparison
Feature Spine HR sumHR greytHR
1. Employee Master Data
Employee ID, Name, Department, Designation
✓
✓
✓
Date of Joining / Date of Leaving
✓
✓
✓
Bank Account Details
✓
✓
✓
Document Management (Aadhar, PAN etc.)
✓
✓
✓
2. Timing Policies
Day & Night Shift Support
✓
✓
✓Growth plan
Shift Roster Management
✓
✓
✓Growth plan
Relaxation / Grace Time Policy
✓
✓
✓
Overtime (OT) Policy Management
✓
✓
✓Growth plan
3. Attendance Integration
Biometric / Attendance Machine Link Fingerprint, Face Recognition device
⚠MS-SQL Push Tech needed
✓Most devices, nominal fee
✓Growth plan
Auto Late Coming / Latemark
✓
✓
✓
Half Day Auto Calculation
✓
✓
✓
OT Auto Calculation from Attendance
✓
✓
✓
Leave Management
✓
✓
✓
Mobile App Attendance (Employee)
✓
✓
✓
4. Salary Structure
Basic, HRA, Conveyance, Incentive heads
✓
✓
✓
PF & ESI Auto Deduction
✓
✓
✓
LWF (Labour Welfare Fund)
✓
✓
✓
Advance / Loan Deduction
✓
✓
⚠Basic only
Piece / PCS Purchase Deduction
✓
⚠Custom config needed
⚠Custom config needed
Arrears Calculation
✓
✓
✓
Bonus & Incentive Adjustment
✓
✓
✓
Advance Salary Adjustment in Payroll
✓
✓
⚠Limited
5. Reports
Payslip Generation (Email / PDF)
✓
✓
✓
Salary Register
✓
✓
✓
Advance Salary Register
✓
✓
⚠Basic report
PF Report / ECR Challan
✓
✓
✓
ESI Report / Challan
✓
✓
✓
Bank Transfer File (NEFT/RTGS)
✓
✓
✓
Overtime Report
✓
✓
✓
Incentive Reports
✓
✓
⚠Custom config needed
6. Full & Final Settlement
Resigned Employee F&F Calculation
✓
✓
✓
Gratuity Calculation
✓
✓
✓
Leave Encashment in F&F
✓
✓
✓
7. Payroll Processing
Monthly Salary Processing
✓
✓
✓
Advance Salary by Days
✓
✓
⚠Limited
Tally / ERP Integration
✓
✓
✓
Multi-Level Approval Workflow
✓
✓
✓
Employee Self-Service Portal
✓
✓
✓
Support & Other
Local Support (Punjab / Ludhiana)
✓Via Paramhans Computers
✗Online only
✗Online only
Free Trial Available
✓
✓7 days
✓7 days
No Lock-in / Cancel Anytime
✓
✗Annual billing only
✓
Industry Experience (Apparel/Textile)
✓Listed as supported industry
⚠General SME focus
✓Retail/Manufacturing
Summary Verdict

Spine HR Suite

✅ Most complete feature match for this use case. Cheapest monthly at ₹8,100. Negotiate implementation cost from ₹40K → ₹15–20K. Local Ludhiana support is a big plus.

sumHR

⭐ Published rate ₹69/emp looks expensive but volume discount for 270 employees can bring it to ₹25–35/emp. No lock-in issue (annual billing). Ask for custom quote before deciding.

greytHR

✅ Most trusted brand. Growth plan needed for shifts & OT = ₹23,195/month (expensive for 270 emp). Better for companies with 50–100 employees. Some features like advance salary are limited.
Pricing verified from official websites — spinetechnologies.com · sumhr.com · greythr.com — June 2026. All prices exclude 18% GST. Contact vendors for final negotiated quotes.